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37% of businesses now employ AI, and the use of artificial intelligence and smart systems to provide high-quality data for companies is only growing. So, what are the ways you can source high-quality data to optimize your workspace and security strategy? Here I’ll look into how you can leverage big data and future-proof technology in the workplace.

How to leverage data?

Workforce planning can be aligned using future-proof technologies that provide valuable data. Several emerging technologies can leverage data for a future-proof business strategy; this section will cover some of the most valuable tools.


Using data and AI for your workforce

By sourcing data from many platforms, AI investments in your business can streamline HR processes, providing more efficient hiring and collaboration processes within a company.


Optimizing your hiring process

You can effectively implement AI to assist in the hiring process. With the use of more cloud-based technologies for communication and collaboration, there is an abundance of publicly available data available for analysis.
Task management programs and communication platforms like Slack and Microsoft Teams provide GDPR compliant public data that you can use to identify gaps in your workforce’s skill set.
With AI, your business can leverage data to make more informed hiring decisions, ensuring that your workforce has an optimized skillset.


Optimizing collaboration for hybrid and remote working

18% of the world’s workforce is full-time remote. Businesses are leaning towards smaller and hybrid work strategies to save costs on office space and provide their employees with a better work-life balance.
However, to successfully move to a hybrid or fully remote work strategy, businesses need an awareness of the computer literacy of their workforce. You can use AI tools to analyze your workforce’s current computer literacy skills determine if your workforce is equipped for success with a remote work model or if additional training is required to optimize remote collaborations.


Structuring physical and digital security strategies

As day-to-day working models adapt, businesses are adopting more cloud-based technologies. The nature of assets that a business’ security strategy must consider is becoming both physical and digital.

Cybersecurity and physical security, therefore, are becoming intrinsically intertwined concepts. By combining physical and digital security teams, you will enable your security workforce to better leverage physical and digital security data to create a future-proof security strategy.

The internet of things (IoT) is becoming an increasingly popular tool in building management, allowing businesses to allow for remote controls of devices such as door locks. However, this means that systems used by your physical security team should include input from your IT team.

By restructuring physical and digital security strategies and converging teams, your security strategy will be more well-equipped for the future of the security landscape.


Space management and optimization

Suppose your business is considering moving towards adopting a hybrid work model. It is necessary to adapt space management tools to identify a need for downsizing and optimizing how you use your office space.


Access control

By installing a smart keyless door lock system, you will provide a secure ecosystem for your office that you can manage remotely. This system also integrates occupancy management tools and video camera feed to give all security information on one interface.
Keyless access control utilizes mobile technologies to make security functions more convenient for employees. Doors can be opened using touchless digital keycards stored on mobile devices, making onboarding employees easy.
Digital identity systems are becoming increasingly popular due to the ability to reinforce credit cards and keys cryptographically.
Mobile credential access control is a cloud-based technology and can be protected with cybersecurity software in line with converged physical and digital security strategies.


Occupancy management

With a keyless access system comes the opportunity to install occupancy management integrations. Occupancy management is beneficial for safe in-office working by preventing overcrowding.
You can manage your internal access system to ensure that occupancy levels do not exceed predetermined safe figures, maintaining social distancing measures.
If spaces within your office are being underused, it will show this in the occupancy management data. Suppose the data demonstrates that the occupancy of your office rarely surpasses low levels due to more employees choosing to work from home.
In that case, this could indicate the potential to move to a more modest office space that best suits the needs of your workforce.


Summing up

Business operations can be immeasurably improved and prepared for the challenges of the changing workplace landscape by leveraging data. You can use AI and technologies to source data to enhance your business strategy for security and HR functions.
The restructuring of physical and digital security strategies allows for security tools to be optimized and all data to be collectively leveraged to protect physical and digital assets that are becoming merged concepts. By increasing data sources and analytical tools, you can future-proof your workplace operations for employees.